Academic Affairs Office
The Office of Academic Affairs works with faculty and students to develop academic policies, provide student learning resources, and faculty development. The student-oriented Educational Technology Committee and the Faculty Promotion and Tenure Committee are coordinated by this office. This office is charges with maintaining Southern Association of Colleges and Schools (SACS) accreditation for the School of Allied Health Professions. Any questions related to the Academic Policies section of the SAHP Student Handbook should be directed to the Office of Academic Affairs:
Dennis Wissing, PhD
SAHP Associate Dean for Academic Affairs
3rd Floor, Room 3-339
The academic calendar is found on the Registrar’s webpage at http://www.lsuhscshreveport.edu/Education/registraroffice/index. Academic calendar dates are subject to change. Notice will be given if such a change is needed.
Courses & Curricula
Course descriptions and academic curricula are outlined in the current LSUHSC Catalog: http://catalog.lsuhscshreveport.edu/index.php?catoid=9.
The School of Allied Health Professions employs a letter grading system (A, B, C, D, F, I, P, S, and U). The grades of A, B, and C indicate satisfactory undergraduate work, with A being the highest grade given. D indicates work that is passing, but below the minimum quality expected.
- An F grade indicates failure in a course.
- The I grade is recorded for a student whose work is satisfactory but, for reasons beyond the student’s control, is incomplete at the time grades for the course are reported.
- The P grade indicates a Pass.
- The S grade indicates satisfactory performance.
All students will be notified of their academic standing at the end of each academic semester by the Office of Student Affairs and Records. The grade point average is derived by dividing the total number of quality points by the total number of hours attempted.
An A has the value of 4 quality points, B=3 quality points, C=2 quality points, D=1 quality point, and F=no quality points. Thus, a 2.0 ratio is equivalent to a C average.
An incomplete (I) grade is given for work that is of passing quality but, which because of circumstances beyond the student’s control, is not complete. An instructor may consider an “I” only with the written authorization from the Associate Dean for Academic Affairs. It is the responsibility of the student to request and justify the “I” grade. All course requirements must be completed by the last day to add a course for credit in the next regular semester. If the requirements are not met by this deadline, the “I” will convert to a failing (F) grade. If the student’s circumstances preclude removal of the “I” by the deadline, the student or instructor may, before the deadline, petition the Associate Dean for Academic Affairs for an extension.
Academic Progression Policy
Polices effective Summer 2012 Semester for new and continuing students
Students enrolled in the academic programs in the School of Allied Health Professions must meet program specific criteria to matriculate through their curriculum. Any deviation of program criteria to allow the student to progress will be made on a case-by-case basis with the program administration working in conjunction with the Associate Dean for Academic Affairs for final approval. Program directors will need to update their program handbooks accordingly.
The following policies will override “Provisions for Academic Progression” as published in the current LSUHSC Catalog. In addition, students will need to adhere to their program-specific Academic Progressions Policy as published in program student handbooks and or the current school catalog.
*Note: Minimum cumulative LSUHSC professional GPA.
Cardiopulmonary Science: Minimal Cumulative GPA* 2.0 with a grade of C or better in all courses
Clinical Laboratory Science: Minimal Cumulative GPA* 2.0 with a grade of C or better in all courses
Communication Disorders: Minimal Cumulative GPA* 3.0 with a maximum of 9 credits of C
Physician Assistant: Minimal Cumulative GPA* 3.0 with a maximum of 9 credits of C
Occupational Therapy: Minimal Cumulative GPA* 3.0 with a maximum of 9 credits of C
Physical Therapy: Minimal Cumulative GPA* 3.0 with a maximum of 12 credits of C
Once a student is placed on academic probation and the student is informed in writing, they will have two semesters to increase their GPA in order to be removed from this status. In addition, the program director is to contact the Registrar and the Associate Dean of Academic Affairs to inform them of the student’s status. A student cannot graduate during a semester he or she is on academic probation.
Student Grade Appeal
The student is responsible for initiating the appeals process for a final course grade within 10 working days after the grade is posted with the Registrar. This appeals process is for final course grades only; students who wish to appeal grades received for examinations, quizzes, laboratories, or clinical practicum experiences, must resolve their appeals within their own program or departments. The instructor of record will have the final authority for assignment of grades in all program or departmental courses and activities. If any party to the appeal seeks resolution of the matter through any agency outside the Health Sciences Center, whether administrative or judicial, the Health Sciences Center shall have no obligation to continue the appeal process.
All due dates listed below are subject to change by the Dean if circumstances warrant.
The following procedure for appealing a final course grade is to be followed:
1. The student should meet with the faculty member who assigned the grade within 10 working days of the date the grade was posted by the Registrar to discuss the grade and attempt to arrive at a solution.
A. If an administrative officer (Program Director, Department Head, Dean, or Associate Dean) is the faculty member who assigned the grade that is appealed, that administrative officer should be excused from the appeals process. The administrative officer will be replaced by a faculty member appointed by the Dean or his/her designee.
B. The faculty member must notify the student of his decision within 5 working days of their meeting.
C. If a solution is reached between the student and faculty member and it requires changing a final grade in an official LSU System record, the faculty member must comply with all University System regulations and procedures necessary to accomplish the grade change.
2. If the matter is not resolved between the student and the faculty member assigning the grade, and the student chooses to pursue an appeal, the student shall make a written request to the Program Director (or Dean’s appointee) asking for a meeting.
A. The written request should be submitted to the Program Director within 10 working days of the faculty member’s decision in step 1 above.
B. The written request must clearly state the specific basis for the student’s dissatisfaction (e.g. why the grade is unjust, unfair, or inaccurate).
C. The written request must explain what the student believes is an acceptable outcome (e.g. what the student wants the Program Director to do).
3. The Program Director (or Dean’s appointee) shall arrange a meeting within 10 working days from the date of receipt of the request to discuss the matter. At this meeting, both the student and the faculty member may be accompanied by an advisor. Anyone may serve as an advisor. The advisor may offer advice during the meeting, but he/she may only direct the advice to his/her advisee. He/she may not address the meeting at large.
A. The Program Director (or Dean’s appointee) shall render a decision within 10 working days of the meeting.
B. If the decision reached requires change in an official grade record, the faculty member must comply with all regulations and procedures necessary to accomplish the change.
4. If the student is not satisfied with the Program Director’s decision, the student may appeal to the Associate Dean for Academic Affairs.
A. The written request should be submitted to the Associate Dean for Academic Affairs within 10 working days of the Program Director’s decision in step 3 above.
B. The written request must summarize the appeal and clearly state the specific basis for the student’s dissatisfaction (e.g. why the grade is unjust, unfair, or inaccurate).
C. The written request must explain what the student believes is an acceptable outcome (e.g. what the student wants the Associate Dean for Academic Affairs to do).
5. Upon receipt of the request, the Associate Dean for Academic Affairs will forward copies of the request for an appeal to the Program Director (or Dean’s appointee) and faculty member(s) concerned.
A. The Associate Dean for Academic Affairs will meet with all parties involved and investigate the matter thoroughly.
B. The Associate Dean for Academic Affairs shall render a decision within 10 working days of receipt of the appeal.
6. If the student is not satisfied with the Associate Dean for Academic Affairs’ decision, the student may appeal to the Dean of the School.
A. The student’s appeal must be in writing and must contain all documentation of the appeal to that point.
B. The written request must explain what the student believes is an acceptable outcome (i.e. what the student wants the Dean to do).
7. Upon receipt of the request, the Dean will forward copies of the request for an appeal to the Program Director (or Dean’s appointee), faculty member concerned, and Associate Dean for Academic Affairs.
A. The Dean will review the appeal from all levels.
B. The Dean may choose to meet with any or all parties involved.
C. The Dean may take one of the following actions:
i. Render a decision based on the written appeal and his/her review of all documentation and investigation.
ii. Meet with all parties concerned, who may be accompanied by advisors if desired, and then reach a decision.
iii. Refer the appeal to an ad hoc appeals committee for its recommendation.
8. If the Dean, or his/her designee, chooses to convene an ad hoc appeals committee, the Dean will appoint a chairperson and three faculty members.
9. The panel will conduct a hearing to review facts from the concerned parties. After deliberation, the panel will make its recommendation in writing to the Dean within 5 working days of the hearing.
A. The Dean’s decision will be in writing. It will list the reasons supporting the decision.
B. Copies of the Dean’s final decision will be given to all parties.
C. The Dean’s decision represents the final level of due process for appeal of a final course grade in the School of Allied Health Professions.
D. If the decision requires change in an official record, the faculty member must comply with all regulations and procedures necessary to accomplish the change.
SAHP Student Withdrawal/Leave of Absence Procedure
Students who choose to cease enrollment in ALL courses at LSU Health Shreveport School of Allied Health Professions MUST OFFICIALLY WITHDRAW FROM THE INSTITUTION.
It is the responsibility of the student to read and understand the institution’s withdrawal and refund policies. The LSU Health Shreveport Withdrawal Policy can be located on the Registrar’s website at: http://www.lsuhscshreveport.edu/Education/registraroffice/index.
Allied Health students should consult their program’s academic policies prior to withdrawing from all classes. The program reserve the right to 1) automatically withdraw a student from their academic program if they drop all classes for the term or semester in which they are enrolled and 2) require additional clearance actions for students seeking a leave of absence.
Prior to initiating the withdraw procedure, students leaving the institution for any reason should contact the Bursar’s Office and Student Financial Aid Office to inquire about tuition refunds.
- Bursar’s Office
- Financial Aid Office
Guidelines for Students with Disabilities/Request for Academic Accommodations
LSU Health Shreveport’s School of Allied Health Professions (SAHP) is committed to making students with disabilities full participants in its programs, services, and activities through its compliance with Section 504 of the Rehabilitation Act of 1973, Americans with Disabilities Act (ADA) of 1990 & the supplemental ADA Amendments Act (ADAAA). The Office of Academic Affairs works with students with disabilities and faculty for the school to accomplish this goal. Follow this link for the full text version of the University’s Student Policy for Requesting Accommodations (Revised Fall 2017): http://www.lsuhscshreveport.edu/Assets/uploads/LSUHealthShreveport/Documents/Allied-Health/LSUHS%20Student%20Policy%20for%20Requesting%20Accomodations.pdf
The School of Allied Health Professions has established Technical Standards for its programs of study delineating the minimum physical, cognitive, emotional, and social requirements necessary to participate fully in all aspects of academic and clinical education expected by a specified program of study. A student’s ability to meet the technical standards is a prerequisite for admission and continuation in a program of study. Applicants and enrolled students must be able to meet all technical standards with or without reasonable accommodations. Each program’s Technical Standards are published in their program-specific student handbooks and on their respective webpages.
Procedure for Requesting Accommodations
Once a student has been accepted to a degree program at SAHP, he/she should immediately begin the application process for obtaining accommodations. Students are strongly encouraged to initiate the process before their first semester of coursework at LSU Health Shreveport.
Step 1: Student submits the Request for Accommodations Form (RAF) and documentation of the disability to the SAHP Associate Dean for Academic Affairs (or dean’s designee) for approval.
Step 2: SAHP Associate Dean for Academic Affairs (or dean’s designee) evaluates documentation. If necessary, a consulting mental health professional reviews request and provides recommendation.
Step 3: (Optional) Student, SAHP Associate Dean for Academic Affairs (or dean’s designee), and/or mental health professional meet to discuss accommodations. Additional information may need to be obtained.
Step 4: SAHP Associate Dean for Academic Affairs (or dean’s designee) determines if student meets criteria for a disability under ADA. Student is informed via email if his/her requested accommodations have been approved.
Step 5: If student meets criteria under ADA, the SAHP Associate Dean for Academic Affairs (or dean’s designee) notifies the student’s instructors in regard to his/her accommodations.
Step 6: Once accommodations are approved by the SAHP Associate Dean for Academic Affairs (or dean’s designee), the student must resubmit the RAF to the Associate Dean (or dean’s designee) each semester along with his/her course schedule and faculty names to formally request the continuance of accommodations. The dean (or dean’s designee) reserves the right to modify the frequency of the RAF resubmission.
Follow this link for the Request for Accommodations Form (RAF): http://www.lsuhscshreveport.edu/Assets/uploads/LSUHealthShreveport/Documents/Allied-Health/LSUHS%20RAF.pdf
Roles and Responsibilities
The student requesting and/or receiving accommodations is responsible for:
- Initiating the procedure for requesting accommodations with his/her school’s academic dean (or dean’s designee) upon acceptance to his/her academic program.
- Providing required documentation of the disability (medical documentation, evidence of previous accommodations, and/or testing results) from qualified professional to the dean (or dean’s designee).
- Consulting with dean (or dean’s designee) regarding specific accommodation requests for any clarification or adaptations.
- Monitoring his/her own academic progress.
- Contacting the dean (or dean’s designee) if there are changes in requested accommodations or academic progress or both.
- Resubmitting the RAF each semester with his/her course schedule and faculty names to formally request the continuance of accommodations.
The dean (or dean’s designee) is responsible for:
- Informing applicants and students about the availability and the range of accommodations.
- Determining if student meets criteria for a disability under ADA.
- Working with student requesting and/or receiving accommodations to determine appropriate accommodations.
- Ensuring student’s instructors are informed and providing approved accommodations.
- Maintaining records for each student requesting and/or receiving accommodations.
- Providing student with disability-related counseling and consultation.
- Maintaining confidentiality regarding the student’s disability or any related information.
The faculty are responsible for the following:
- Designing course materials with accessibility in mind.
- Providing accommodations recommended by dean (or dean’s designee) to make course content accessible to students with disabilities.
- After receiving notification, instructors have up to 5 business days to provide the approved accommodations. This is to allow time for any administrative planning that may need to occur.
- Consulting with the dean (or dean’s designee) if a question arises regarding specific recommendations for accommodations.
- Working with the dean (or dean’s designee) and/or student to determine how an accommodation should be provided in a particular class.
- Maintaining confidentiality regarding the student’s accommodations or any related information.
Who Is Protected under the ADA?
The ADA protects the rights of people who have a physical or mental impairment that substantially limits their ability to perform one or more major life activities, such as breathing, walking, reading, thinking, seeing, hearing, or working. It does not apply to people whose impairment is unsubstantial, such as someone who is slightly nearsighted or someone who is mildly allergic to pollen. However, it does apply to people whose disability is substantial but can be moderated or mitigated, such as someone with diabetes that can normally be controlled with medication or someone who uses leg braces to walk, as well as to people who are temporarily substantially limited in their ability to perform a major life activity. The ADA also applies to people who have a record of having a substantial impairment (e.g., a person with cancer that is in remission) or are regarded as having such an impairment (e.g., a person who has scars from a severe burn).
Who Has Responsibilities under the ADA?
Title II of the ADA applies to all State and local governments and all departments, agencies, special purpose districts, and other instrumentalities of State or local government (“public entities”). It applies to all programs, services, or activities of public entities, from adoption services to zoning regulation. Title II entities that contract with other entities to provide public services (such as non-profit organizations that operate drug treatment programs or convenience stores that sell state lottery tickets) also have an obligation to ensure that their contractors do not discriminate against people with disabilities.
To view model testing accommodation practices and for more information about the ADA, please visit ADA website or call our toll-free number:
ADA Website: www.ADA.gov
ADA Information Line: 800-514-0301 (Voice) and 800-514-0383 (TTY); M-W, F 9:30 a.m. - 5:30 p.m., Th 12:30 p.m. - 5:30 p.m. (Eastern Time)
Model Testing Accommodation Practices Resulting From Recent Litigation: http://www.ada.gov/lsac_best_practices_report.docx