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    Louisiana State University Health Sciences Center
   
 
  Sep 26, 2017
 
 
    
School of Allied Health Professions Student Handbook 2016-2017

Academic Policies


Academics

Course descriptions and academic curricula are outlined in the current LSUHSC Catalog.

Graduation

LSU Health Shreveport holds its commencement ceremonies in August and May. Students graduating in December will receive their diploma; however, there is not an official ceremony. Instead, these graduates may choose to participate in the spring commencement in May.

Graduation Ceremony: The Graduation Ceremony in August takes place at the Shreveport Convention Center in downtown Shreveport. Graduates assemble at 9:00 a.m. and the procession begins at 10:00 a.m. Graduating students and faculty marshals march in cap and gowns (hoods are required for Masters or Ph.D.). Professional  photographs are taken of each student receiving a diploma. Purchasing arrangements are negotiated between the students and the photographer following the event. Students may order graduation invitations from the LSUHSC Bookstore two months prior to graduation. Instructions are mailed to graduating candidates regarding cap and gown orders, invitation orders and general instructions surrounding the commencement ceremony in late June.

Orientation

An annual Orientation program is held for all new incoming students the morning of the summer term registration. The focus of this activity is to acquaint incoming students with University facilities, activities, services, regulations, support groups, faculty and administration. Ongoing students are welcome and encouraged to participate in Orientation.

Registration

A formal registration is held for new students in May for the Summer term. (See current LSUHSC catalog for specific dates.) Continuing students will participate in pre-registration prior to the beginning of each semester via e-mail. Registration is when fees are due for that current term. New students must have an LSUHSC ID card made. Class composite photographs will be made for yearbook pictures during May.

Students will not be allowed to register unless all Admissions requirements have been completed and there are no outstanding debts to the University. There is a late registration fee of $50-$75. (See current LSUHSC catalog for time restrictions.) Students are not considered enrolled until registration has been completed and all fees have been paid.

Transcript Requests

Official LSU Health Sciences Center at Shreveport transcripts of an academic record may be ordered online through the National Student Clearinghouse website at https://www.studentclearinghouse.org/secure_area/Transcript/to_bridge.asp . The institution is listed as LSU Health Sciences Center - Shreveport. The cost is $2.00 per copy plus a $2.25 per recipient processing fee. Payment can be made with a debit or credit card. 

Unofficial transcripts may be accessed by logging onto the PeopleSoft Academic Self Service portal using your LSUHSC email user id and password. 

For more information about transcript requests visit the Registrar’s webpage at http://www.lsuhscshreveport.edu/Education/registraroffice/index .

Enrollment Verification

Enrollment Verification certificates are available to currently enrolled students.  Students may print their own verification certificate by logging onto our secure portal using their LSUHSC user id and password provided by the National Student Clearinghouse.  Outside agencies requiring a verification of enrollment should contact the Clearinghouse online at www.studentclearinghouse.org or by phone at 703-742-4200.

For more information about transcript requests visit the Registrar’s webpage at http://www.lsuhscshreveport.edu/Education/registraroffice/index.

Degree Verification

LSUHSC - Shreveport has authorized the National Student Clearinghouse to act as the agent for verification of student degrees.  Outside agencies requiring a verification of degree should be directed to  contact the Clearinghouse online at www.degreeverify.org or by phone at 703-742-4200. The LSUHSC-S institutional school code is 008067.

For more information about transcript requests visit the Registrar’s webpage at http://www.lsuhscshreveport.edu/Education/registraroffice/index

Withdrawal Policy

Withdrawal Procedures:

Students who wish to leave LSU Health Shreveport for reasons other than graduation MUST OFFICIALLY WITHDRAW FROM THE INSTITUTION.

  • To withdraw from all classes, students must obtain the Student Withdrawal Form located on the Office of the Registrar website at www.lsuhscshreveport.edu/registrar.
  • Official withdrawal requires the student to meet with staff from the following departments to sign the Student Withdrawal form verifying the student does not have any financial obligation to the University: Parking, University Police, Library, Occupational Health, Bursars’ office, Financial Aid and the respective schools’ designated representatives.
  • The completed form must be submitted to the Office of the Registrar within 2 business days for processing. Students who withdraw from the Schools of Allied Health Professions and School of Graduate Studies should review the dates on their respective school’s academic calendars to determine withdrawal dates. For Allied Health and Graduate Studies, the date the form is received in the Office of the Registrar will be the official withdrawal date. For the School of Medicine, the official withdrawal date is determined based on the last documented date of a student’s educational activity. For School of Medicine, a letter grade of W will be assigned to all students who enroll in a course and actually attend up to eighty percent of actual class time.
  • It is the responsibility of the student to read and understand the complete withdrawal and refund policies. Questions regarding the financial impact of the withdrawal should be directed to the Bursar’s office and the Financial Aid office. It is STRONGLY suggested that you visit or speak with the Bursar’s office and the Financial Aid office prior to withdrawing from LSU Health Shreveport.
  • Failure to follow the official withdrawal procedure may result in the recording of failing grades.

Leave of absences:

  • Student wishing to take a leave of absence should meet with the appropriate school representative for approval: For Allied Health, the departmental program director or Associate Dean of Academic Affairs; for Graduate Studies, the Dean of the School; and for Medicine, the Assistant Dean for Student Affairs.
  • The Student Withdrawal Form must be completed and submitted to the Office of the Registrar within 2 business days for processing. However, the official withdrawal date is the first day of the leave of absence unless the student is granted a special exemption based on the nature and length of the leave and their ability to return during the same academic period and resume studies without incurring any additional financial liability.
  • A student on leave who wishes to return must inform the school in writing at least six months before the beginning date of the term for which the student is returning.

Unofficial Withdrawals:

If a student who began attendance and has not officially withdrawn fails to earn a passing grade in at least one of his/her courses, the school must assume that the student has unofficially withdrawn. In this situation the last documented date of a student’s educational activity (such as an exam, lab assignment) will be used as the official withdrawal date.

Academic Progression Policy

Polices effective Summer 2012 Semester for new and continuing students

Students enrolled in the academic programs in the School of Allied Health Professions must meet program specific criteria to matriculate through their curriculum. Any deviation of program criteria to allow the student to progress will be made on a case-by-case basis with the program administration working in conjunction with the Associate Dean for Academic Affairs for final approval. Program directors will need to update their program handbooks accordingly.

The following policies will override “Provisions for Academic Progression” as published in the current LSUHSC Catalog. In addition, students will need to adhere to program specific Statement of Satisfactory Academic Progress as published in program student handbooks and or the current school catalog.

*Note: Minimum cumulative LSUHSC professional GPA.

Cardiopulmonary Science: Minimal Cumulative GPA* 2.0 with a grade of C or better in all courses
Clinical Laboratory Science: Minimal Cumulative GPA* 2.0 with a grade of C or better in all courses
Communication Disorders: Minimal Cumulative GPA* 3.0 with a maximum of 9 credits of C
Physician Assistant: Minimal Cumulative GPA* 3.0 with a maximum of 9 credits of C
Occupational Therapy: Minimal Cumulative GPA* 3.0 with a maximum of 9 credits of C
Physical Therapy: Minimal Cumulative GPA* 3.0 with a maximum of 12 credits of C

Once a student is placed on academic probation and the student is informed in writing, they will have two semesters to increase their GPA in order to be removed from this status. In addition, the program director is to contact the Registrar and the Associate Dean of Academic Affairs to inform them of the student’s status. A student cannot graduate during a semester he or she is on academic probation.

Student Grade Appeal

The student is responsible for initiating the appeals process for a final course grade within 10 working days after the grade is posted with the Registrar. This appeals process is for final course grades only; students who wish to appeal grades received for examinations, quizzes, laboratories, or clinical practicum experiences, must resolve their appeals within their own program or departments. The instructor of record will have the final authority for assignment of grades in all program or departmental courses and activities. If any party to the appeal seeks resolution of the matter through any agency outside the Health Sciences Center, whether administrative or judicial, the Health Sciences Center shall have no obligation to continue the appeal process.

All due dates listed below are subject to change by the Dean if circumstances warrant.

The following procedure for appealing a final course grade is to be followed:

  1. The student should meet with the faculty member who assigned the grade within 10 working days of the date the grade was posted by the Registrar to discuss the grade and attempt to arrive at a solution.
    1. If an administrative officer (Program Director, Department Head, Dean, or Associate Dean) is the faculty member who assigned the grade that is appealed, that administrative officer should be excused from the appeals process. The administrative officer will be replaced by a faculty member appointed by the Dean or his/her designee.
    2. If a solution is reached between the student and faculty member and it requires changing a final grade in an official LSU System record, the faculty member must comply with all University System regulations and procedures necessary to accomplish the grade change.
    3. The faculty member must notify the student of his decision within 5 working days of their meeting.
  2. If the matter is not resolved between the student and the faculty member assigning the grade, and the student chooses to pursue an appeal, the student shall make a written request to the Program Director (or Dean’s appointee) asking for a meeting.
    1. The written request should be submitted to the Program Director within 10 working days of the faculty member’s decision in step 1 above.
    2. The written request must clearly state the specific basis for the student’s dissatisfaction (e.g. why the grade is unjust, unfair, or inaccurate).
    3. The written request must explain what the student believes is an acceptable outcome (e.g. what the student wants the Program Director to do).
  3. The Program Director (or Dean’s appointee) shall arrange a meeting within 10 working days from the date of receipt of the request to discuss the matter. At this meeting, both the student and the faculty member may be accompanied by an advisor. Anyone may serve as an advisor. The advisor may offer advice during the meeting, but he/she may only direct the advice to his/her advisee. He/she may not address the meeting at large.
    1. The Program Director (or Dean’s appointee) shall render a decision within 10 working days of the meeting.
    2. If the decision reached requires change in an official grade record, the faculty member must comply with all regulations and procedures necessary to accomplish the change.
  4. If the student is not satisfied with the Program Director’s decision, the student may appeal to the Associate Dean for Academic Affairs.
    1. The written request should be submitted to the Associate Dean for Academic Affairs within 10 working days of the Program Director’s decision in step 3 above.
    2. The written request must summarize the appeal and clearly state the specific basis for the student’s dissatisfaction (e.g. why the grade is unjust, unfair, or inaccurate).
    3. The written request must explain what the student believes is an acceptable outcome (e.g. what the student wants the Associate Dean for Academic Affairs to do).
  5. Upon receipt of the request, the Associate Dean for Academic Affairs will forward copies of the request for an appeal to the Program Director (or Dean’s appointee) and faculty member(s) concerned.
    1. The Associate Dean for Academic Affairs will meet with all parties involved and investigate the matter thoroughly.
    2. The Associate Dean for Academic Affairs shall render a decision within 10 working days of receipt of the appeal.
  6. If the student is not satisfied with the Associate Dean for Academic Affairs’ decision, the student may appeal to the Dean of the School.
    1. The student’s appeal must be in writing and must contain all documentation of the appeal to that point.
    2. The written request must explain what the student believes is an acceptable outcome (i.e. what the student wants the Dean to do).
  7. Upon receipt of the request, the Dean will forward copies of the request for an appeal to the Program Director (or Dean’s appointee), faculty member concerned, and Associate Dean for Academic Affairs.
    1. The Dean will review the appeal from all levels.
    2. The Dean may choose to meet with any or all parties involved.
    3. The Dean may take one of the following actions:
      1. Render a decision based on the written appeal and his/her review of all documentation and investigation.
      2. Meet with all parties concerned, who may be accompanied by advisors if desired, and then reach a decision.
      3. Refer the appeal to an ad hoc appeals committee for its recommendation.
        1. If the Dean, or his/her designee, chooses to convene an ad hoc appeals committee, the Dean will appoint a chairperson and three faculty members.
        2. The panel will conduct a hearing to review facts from the concerned parties. After deliberation, the panel will make its recommendation in writing to the Dean within 5 working days of the hearing.
    4. The Dean’s decision will be in writing. It will list the reasons supporting the decision.
    5. Copies of the Dean’s final decision will be given to all parties.
    6. The Dean’s decision represents the final level of due process for appeal of a final course grade in the School of Allied Health Professions.
    7. If the decision requires change in an official record, the faculty member must comply with all regulations and procedures necessary to accomplish the change.

General Education Assessment Policy

Rationale

The School of Allied Health Professions (SAHP) views basic educational skills-such as reading, writing, mathematics, critical thinking, and science-as foundations for professional education. This view is consistent with the general education requirements set by the Louisiana Board of Regents, as well as standards set by the Southern Association of Colleges and Schools (SACS). Accordingly, the SAHP has established a formal General Education Assessment Policy for Undergraduate Programs to ensure attainment of basic educational skills by all students working toward an undergraduate degree in an allied health program, and to document compliance with relevant educational standards.

Policy

Each student enrolled in a SAHP undergraduate program (i.e., Cardiopulmonary Science or Clinical Laboratory Science) must demonstrate proficiency in the following general education domains:

  • Writing
  • Mathematics
  • Reading
  • Critical Thinking
  • Science

The SAHP General Education Committee is responsible for tracking and documenting compliance with this policy.

Procedures

The SAHP uses the Collegiate Assessment of Academic Proficiency (CAAP) to measure and document educational proficiency in the general education domains. The CAAP is a nationally standardized norm-referenced test measuring academic achievement in the five general education domains identified in the policy statement.

  1. Preparation: The Director of Admissions and Records provides newly enrolled undergraduate students with an overview of the General Education Assessment Policy and associated procedures during the first month of enrollment. Students are strongly encouraged to consult online information regarding preparation for the CAAP Examination (http://www.act.org/caap/index.html).
  2. Initial Assessment: The CAAP examination is administered twice each academic year, typically during the months of March and October.
    • Students who began study in a SAHP undergraduate program during the summer or autumn semester will take the CAAP examination during the month of October.
    • Students who began their course of study in the spring will take the exam in March.
    • The Director of Admissions and Records is responsible for obtaining test materials, overseeing administration, ensuring test security, and submitting the completed test booklets for scoring once testing is completed.
  3. Analysis: Upon receipt of the test results, the Director of Admissions and Records forwards the CAAP examination Student Roster printout to the SAHP General Education Committee chair, who analyzes the test results and compiles a summary report for each program. These reports are distributed to the Associate Dean for Academic Affairs and the Program Director. Program Directors are responsible for notifying individual students of their success or failure of the exam.
  4. Initial Outcome (Success): If the student earns a passing score on all five CAAP examination subtests (achieving at or above the 10th percentile nationwide, the criterion established by the SAHP’s General Education Committee), then the student has met the general education requirement and may continue to matriculate through the respective program’s curriculum.
  5. Initial Outcome (Failure): If the student fails one or more portions of the exam (falling below the 10% percentile nationwide), then the student collaborates with his or her Program Director to develop a plan for remediation.
  6. Initial Remediation: The remediation plan is reviewed by the SAHP General Education Committee chair, with input from other committee members when deemed appropriate. Remediation plans are individualized to address the student’s specific needs and may include tutoring, computer-assisted instruction, independent study, lectures on DVD, formal course instruction, portfolio compilation, or other activities that will address the student’s area(s) of need.
  7. Follow-up Assessment: Students who fail one or more subtests during the initial administration of the CAAP examination must retake the exam during the next scheduled administration (typically in March of the student’s junior year). Students are required to retake only those subsections that were failed during the first administration.
  8. Follow-up Outcome (Success): If the student earns a passing score on the CAAP examination subtests that were failed during initial testing, then the student has met the general education requirement and may continue to matriculate through the respective program’s curriculum.
  9. Follow-up Outcome (Failure): If the student fails one or more CAAP examination subtests on the second attempt, then the student must consult with the Health Sciences Center’s Education Specialist (and any other resource person who is deemed appropriate after discussion with the program director) to develop a more comprehensive study and remediation plan. As part of this plan, the student enrolls at a SACS-accredited college or university for remedial course work in the deficient area(s).
  10. Follow-up Remediation: The student submits the follow-up remediation plan to the General Education Committee for review. The Committee may approve the plan as submitted or request modification of the plan. Students may continue in their program while undertaking remediation.
  11. Terminal Assessment: While reviewing the student’s follow-up remediation plan, the General Education Committee also considers alternative methods for assessing proficiency in the general education domains. Factors exist-beyond knowledge-that may negatively impact a student’s performance on the CAAP (e.g., time limitations, extreme test anxiety, test bias, linguistic proficiency). Therefore, the Committee considers the appropriateness of alternative assessment methodologies, such as individualized assessment (e.g., Woodcock-Johnson III Tests of Achievement) or portfolio assessment, in lieu of the CAAP examination. The General Education Committee chair meets with the student to discuss the remediation and assessment process. The terminal assessment must be completed within one calendar year of the initial assessment date. Exceptions to this requirement are made only with approval by the General Education Committee chair, the Associate Dean for Academic Affairs, and the Dean of the School of Allied Health Professions.
  12. Terminal Outcome (Success): If the student earns a passing score in the terminal assessment domains that were failed during follow-up assessment, then the student will have met the general education requirement and may continue to matriculate through the respective program’s curriculum.
  13. Terminal Outcome (Failure): If the student fails the terminal assessment, then the Associate Dean for Academic Affairs notifies the student in writing that he or she is being dismissed from the school. The individual may re-apply and compete for admission to a SAHP undergraduate program at a later date; however, the individual must demonstrate proficiency in the general education areas that were not previously passed during the next regularly scheduled administration of the CAAP examination.

Appeal Process

A student dismissed from the School of Allied Health Professions due to failing the general education assessment for the third time may appeal the dismissal decision. The appeal must be made in writing to the Associate Dean for Academic Affairs within 15 calendar days of notification of dismissal. Generally, requests for an appeal should be based on information not previously considered.

The Associate Dean for Academic Affairs may convene the SAHP’s Academic Affairs Committee. The student, accompanied by a representative or advocate if the student desires, may attend the committee’s meeting to present the new information. The Academic Affairs Committee will then deliberate, without the student and the representative or advocate present, to consider the new information and may recommend to the Dean continuance or revocation of the dismissal decision, or other actions.

If the Dean feels no new information is presented in the student’s appeal, the Dean may confirm the dismissal decision or appoint a faculty committee composed of an administrative council member and three other faculty members; the Dean will designate the chair. The faculty committee will review the Academic Affairs Committee findings and recommendation and the student’s appeal. The committee will convene a meeting to hear the student, accompanied by a representative or advocate if the student desires. The committee will then deliberate without the student and representative or advocate and will recommend to the Dean continuance or revocation of the dismissal decision or other actions.

The Dean’s decision after an appeal is the highest level of due process. The decision may not be further appealed.

Anatomy Laboratory Participation during Pregnancy

Purpose:   To establish procedures at LSU Health Sciences Center - Shreveport (LSUHSC-S) for pregnant students and residents participating in courses in which their presence in the anatomy laboratory is mandatory.

Policy:  

There are many chemicals used in the anatomy laboratory in association with cadaver dissection.  Some of these chemicals are known respiratory irritants and carcinogens and some can cause central nervous system disorders unless necessary precautions are met.  Therefore, if a student or resident knows that she is pregnant, suspects she is pregnant, or is contemplating becoming pregnant, she will not permitted to be in the Anatomy Laboratory unless she complies with the following options.  Any student or resident in this situation should immediately notify the Dean of the School of Medicine, the Chair of the Department of Cellular Biology and Anatomy, the Director of Safety Services, and if applicable to her field of study, the Associate Dean of Academic Affairs in the School of Allied Health, the Dean of Graduate Studies, or the Residency Education Coordinator to discuss her options related to anatomy laboratory course participation.

Academic Option

  • Incoming student can choose to delay entry and enter the program the following fall semester.  Upon entry in the program, the student or resident will be required to participate in courses in which their presence in the anatomy laboratory is mandatory.
  • Student or resident can take a one year leave of absence from the program.  Upon returning to the program, the student or resident will be required to participate in courses in which their presence in the anatomy laboratory is mandatory.  

Medical Option

  • The LSUHSC-S Office of Safety Services will send a letter to the student or resident which:
    • Explains the LSUHSC-S policy for Anatomy Laboratory Participation During Pregnancy
    • Contains Safety Data Sheets required by the Occupational and Health Administration (OSHA) standards, describing the major chemical that the student and her unborn child would be exposed to in the anatomy laboratory.
    • Instructs the student or resident to give these sheets to her obstetrician for review.
    • Informs the student or resident that without written permission from the obstetrician directly responsible for her care, the student will not be permitted in the anatomy laboratory.
    • Informs the student that the obstetrician directly responsible for the student’s care must send a letter addressing the requirements in Section II.B. of this policy and bearing his/her signature to the Dean of the School of Medicine, the Chair of the Department of Cellular Biology and Anatomy, and the Director of Safety Services.
  • The obstetrician directly responsible for the student’s care must send a letter to the Dean of the School of Medicine, the Chair of Cellular Biology and Anatomy, the Director of Safety Services, and if applicable to her field of study, the Associate Dean of Academic Affairs in the School of Allied Health, the Dean of Graduate Studies, or the Residency Education Coordinator which contains the following elements:
    • The obstetrician has read the initial letter from LSUHSC-S that was sent to the student.
    • The obstetrician has read all of the Safety Data Sheets.
    • The obstetrician clearly states that in his/her judgment, it is safe for the student or resident and her unborn child to spend:
      • Four or more hours per week in the anatomy laboratory for gross anatomy, and/or
      • Six or more hours per week in the anatomy laboratory for lower extremity anatomy and/or
      • Any time while pregnant, during her years at LSUHSC-S, in the anatomy laboratory.
  • If LSUHSC-S receives the physician’s letter and all of the above criteria have been met, then the student or resident will be urged to implement the following precautions while in the lab:
    • Comply with any and all protocols required by her physician.
    • Be provided with and wear while in the anatomy laboratory:
      • A powered air purifying respirator (PAPR) system with mask, filters, and batteries supplied by LSUHSC-S.
        • Prior to attending the anatomy laboratory course, The Office of Safety Services will provide the student or resident with training on proper usage and maintenance of the respirator and proper donning and removal of the respirator. 
        • Prior to attending the anatomy laboratory course, The Occupational Health Clinic will fit test the student or resident using the assigned respirator. 
        • Records of training and fit testing will be maintained in the student’s or resident’s health file located in the Occupational Health Clinic.
      • Appropriate personal protection equipment (PPE) supplied by LSUHSC-S for anatomy laboratory work.