Oct 21, 2020  
Catalog 2013-2014 
Catalog 2013-2014 [ARCHIVED CATALOG]

Institutional Policies & Regulations

Louisiana Residence Status

Residence status is determined by the Office of the Registrar and is based upon guidelines established by the LSU System in Permanent Memoranda 31 available on the Registrar’s website at www.lsuhscshreveport.edu/registrar.

Tuition and Fees

Students in most professional curricula are enrolled on an academic-year basis, whereas certain others are enrolled by semesters. Tuition and fees vary by school and are based on the number of hours for which the student is enrolled.

All students, depending upon the program in which they are enrolled may incur additional expenses. A detailing of the estimate of such additional expenses, when applicable, appears in each such appropriate section of this Catalog/Bulletin.

Tuition and fees are subject to change. Please visit our website at www.lsuhscshreveport.edu/registrar for the latest tuition schedules for each school.

Application Fee

A non-refundable application fee of $50 must accompany each application for admission for the Schools of Allied Health Professions and Medicine. A non-refundable application fee of $30 must accompany each application for admission to the School of Graduate Studies. Checks or money orders should be made payable to: LSU Health Sciences Center - Shreveport. Certain limited-enrollment curricula require an acceptance deposit to insure a place in the class after a student has been accepted by the Committee on Admissions of the respective professional school concerned. This deposit is credited toward payment of fees due at the time of registration. The acceptance deposit is only refunded if the student is unable to complete registration for reasons beyond the student’s control.

Graduation Fees

Fees for graduation are normally assessed at registration for the semester in which the student intends to graduate

Associates or bachelors degree $10
Masters degree $15
Doctorate or professional degree $25

The fee for a duplicate diploma is $25. This fee is also assessed when a diploma is ordered and the student does not graduate as scheduled.

A fee of $15 is charged to cover the cost of thesis or dissertation binding.

All dissertations must be microfilmed, and a charge of $55 is assessed for this service.


Registration in any program of study is complete when all fees have been paid and the all conditions of enrollment have been satisfied.

The dates for registration are determined by the individual schools and are listed in calendars throughout this publication. A late fee is added to registration fees as follows: $50 between 1st and 7th class day (one fee), $75 between 8th and 14th class day (one fee). Final day to pay is 14th day of Fall/Spring or First or Second half and 7th day of summer.

Registration after the designated dates incurs the assessment of the Special Registration Fee; refer to the section on Tuition and Fees.

Late Registration Fee

Students registering past the date designated as their school’s official registration date will be assessed a special fee in addition to their regular tuition and fees. A fee of $50 will be assessed up to one week after the official registration, and $75, thereafter. A letter from the dean of their school to the registrar authorizing registration is required with the $75 special registration fee.

Payment of Fees and Tuition

All fees, tuition, and other charges are to be paid at the time of registration by the student for the academic coursework for which the student is registering.

LSU Health Sciences Center permits students to defer the payment of a portion of fees assessed at registration, e.g., the University Fee, the Non-resident Tuition and miscellaneous charges. In general, deferments will be granted to students with extenuating personal or family circumstances, and to students with financial assistance pending who have completed the appropriate forms and provided the appropriate documentation to process their application for assistance.

LSU Health Sciences Center has established the following policy with respect to delinquent student accounts receivable:

  1. A student shall be dropped from the rolls of The LSU Health Sciences Center within fourteen (14) days after the student’s account becomes delinquent as a result of the student’s failure to pay deferred payments and/or other charges when due and payable or when the check offered by the student in satisfaction of the obligation for registration fees and/or other charges is not honored by the bank on which it was drawn, unless within fourteen (14) days the student, the student’s parents or legal guardian make payment in full or take other appropriate steps, acceptable to The LSU Health Sciences Center, to satisfy and fulfill the student’s financial obligation to The LSU Health Sciences Center.
  2. The date under which a student is officially dropped from the rolls of The LSU Health Sciences Center shall determine the effective date under which refunds shall be made and under which appropriate scholastic regulations of The LSU Health Sciences Center shall be applied.
  3. All financial indebtedness to the Health Sciences Center must be cleared prior to the issuance of grade reports, scholastic and financial aid transcripts, re-enrollment for students who were either previously dropped from school, withdrew from school, or took a leave of absence from school, and prior to graduation.
  4. A statement of this policy shall be included in all issues of catalog-bulletins and shall be made a part of all deferred agreements.

The LSU Board of Supervisors reserves the right to change fees without prior notice.

Adding and Dropping Courses

The adding and dropping of courses may be accomplished only in accordance with the dates specified in the school calendars. The effective dates of drops and the applicable grades are determined when the Request for Course Change form is received in the Registrar’s Office and validated with the imprint of the date/time stamp. Courses scheduled as “audit” at registration, may be changed to “for credit” only up to the final date for adding courses for credit as specified in the calendar of the school in which the course is offered.

Refund of Fees and Tuition

Upon Termination of Enrollment

Students who withdraw during the first 60% of an enrollment period (semester, term, or billing period) receive a proportional refund of applicable fees based on the percentage of days remaining in the enrollment period as of the withdrawal date. For example, a student who withdraws on the 36th day of a 118- day enrollment period would receive a 70.34% refund of applicable fees. Students who withdraw after the first 60% of the enrollment period do not receive a refund.

For student financial aid recipients, the refund is generally returned to the aid programs (SEE “Return of Title IV Funds” in the Student Financial Aid Section of this Catalog).

Withdrawal date is the day the student begins the official Termination of Enrollment process or otherwise officially notifies their school’s Student Affairs Office of their intent to withdraw. For unofficial withdrawals, the latter of the 50% point in the enrollment period or the last documented date of a student’s educational activity (such as an exam, lab assignment, or academic advisement appointment) is used. The first day of a leave of absence is considered the withdrawal date, unless the student is granted a special exemption based on the nature and length of the leave and their ability to return during the same academic period and resume studies without incurring any additional financial liability.

Upon Dropping Courses

The refund of the University Fee and the Non-resident Tuition will be made on the following basis:

  1. Before classes begin, 90 per cent;
  2. During the first two full weeks of classes, 75 per cent;
  3. During the third and fourth full weeks of classes, 50 per cent;
  4. Thereafter, none.

In making refunds during the summer term, time lapses are reduced to one-half of the above. Fees for auditing courses will not be refunded. Refunds or fee adjustments and the assignment of appropriate grades which may be necessitated by course changes, board examinations, or terminations of enrollment will be determined by the date on which such notices are received in the Registrar’s Office.

Procedures for Withdrawing From the University

All students admitted to a LSU Health Shreveport academic program are expected to continue enrollment until completion of the program. Students who cease enrollment in ALL classes for a given term will be considered withdrawn, unless the student has received an approved Leave of Absence. For clarification, a student that remains enrolled in one class, has not withdrawn and is still considered enrolled. A student may voluntarily resign beginning with the first day of class through the final day for withdrawal. The withdrawal process is initiated in the designated office for the student’s respective school. A Withdrawal Notification Form must be submitted by the designated school official to the Office of the Registrar for students leaving the institution permanently or temporarily. Some academic programs may require additional clearance actions for students leaving the institution. Students returning to the institution after an approved leave of absence or withdrawal must contact their school regarding instructions and requirements for re-entry.


Official Withdrawal:

An official withdrawal occurs when a student notifies the institution of his or her intent to withdraw by following the Institution’s Withdrawal Process.

Unofficial Withdrawal:

An unofficial withdrawal occurs when a student ceases attendance in classes but does not notify the Institution through the official withdrawal process.

Term Withdrawal:

Dropping ALL classes for the term or semester constitutes resigning from the term. Some academic programs may automatically withdraw a student from their academic program if they drop all classes for the term or semester in which they are enrolled. Students should consult their program’s academic policy prior to dropping all classes.

Program Withdrawal:

A Program Withdrawal occurs when a student officially withdraws from their program of study. The Program Withdrawal may occur on the same date of the Term Withdrawal. For program withdrawals, the official withdrawal date will be the date the official written notice is provided by the student to the designated office within his or her school.

Delayed Academic Progression:

This status occurs when a student, who has completed the current term, is deemed academically ineligible (i.e. failure to meet minimum GPA requirement after term has ended or received a non-passing grade) to progress to the next term or payment period and is required to sit out one or more terms. Since the student completed the current or most recent term, the student is NOT considered withdrawn from the Institution. Instead, the student’s academic studies have been delayed and the student’s status will be designated as “Not Enrolled” for all subsequent terms until the student re-enrolls, officially withdraws, or is administratively withdrawn from the academic program. This definition does not apply to students enrolled in the School of Graduate Studies.

Administrative Withdrawal:

  1. The authority to withdraw a student for disciplinary or academic reasons resides with the dean of the school in which the student is enrolled. The dean may delegate this authority to one or more individuals within the school. Any withdrawal initiated by the dean or his/her designee shall be considered an administrative withdrawal. Students who are withdrawn as the result of disciplinary or academic reasons may appeal the withdrawal. During the appeal process, students may or may not be allowed to attend courses at the discretion of the dean or his/her designee. In the case of an appeal, the student’s withdrawal date will be the last date of participation in an academic-related activity. Academic-related activities include, but are not limited to - (a) physically attending a class or clinical instruction where there is an opportunity for direct interaction between the instructor and students; (b) submitting an academic assignment; (c) taking an exam, an interactive tutorial or computer-assisted instruction; (d) attending a study group that is assigned by the institution; (e) participating in an online discussion about academic matters; and (f) initiating contact with faculty member to ask a question about the academic subject studies in the course.
  2. The authority to withdraw a student for failure to comply with selected administrative policies and procedures rests with the Registrar. The Registrar may administratively withdraw a student for failure to pay tuition and fees, failure to meet the conditions of provisional acceptance, failure to meet institutional requirements for immunizations, or failure to comply with other policies or regulations for continued enrollment. Any withdrawal initiated by the Registrar shall be considered an administrative withdrawal. Students who are withdrawn by the Registrar may be readmitted, up to the 14th class day, after submitting documentation which verifies their compliance with the administrative policy in question and have approval from the Dean of his/her school to be readmitted.

Leave of Absence:

Student wishing to take a temporary break in enrollment, for reasons other than academic, must apply for a leave of absence from the Institution. All Leave of Absences from academic programs must be approved by the Dean or designee. Students wishing to take a leave of absence should meet with the designated office within their school to request approval of such action.

If the student’s request for a leave of absence is approved, the school’s designated office must submit a completed Withdrawal Notification Form to the Office of the Registrar within two business days of the date of the student’s request for a leave of absence. The official withdrawal date is the first day of the leave of absence unless the student is granted a special exemption based on the nature and length of the leave and their ability to return during the same academic period and resume studies without incurring any additional financial liability. For enrollment reporting and refund calculation purposes, Leave of Absences will be treated as Withdrawals if the last date of the LOA period extends beyond the end of the term or payment period.


Students withdrawing from the University, for any purpose, should meet with the designated office for their respective schools. The school’s designated office must submit a completed Withdrawal Notification Form to the Office of the Registrar within two business days of the date they received notice that a student has: 1) given official notice of withdrawal, 2) stopped attending without giving official notice, or 3) failed to return from an approved Leave of Absence. The Office of the Registrar will report changes in enrollment statuses and the date the status change occurred to the Offices of Student Financial Aid and Bursar.

These designated school officials will serve as the point of contact for student withdrawals:

  • Allied Health Professions - Dean, Associate Dean for Academic Affairs or Assistant Dean for Student Affairs
  • Graduate Studies - Dean
  • Medical School - Assistant Dean for Student Affairs

Faculty and staff must refer any student who expresses an unequivocal intent to withdraw to the designated office in their school. When a faculty or staff member determines that a student has stopped attending without giving official notice, they should notify the designated office in the student’s school within two business days.

With the approval of the appropriate school official in the School of Allied Health Professions or School of Graduate Studies, students may drop individual courses. Students may not, however, drop all of their courses. Any student who wishes to drop all of his or her courses will cease to be enrolled and must withdraw from the institution.

Students leaving the institution for any reason should contact the Bursar or Student Financial Aid Offices to inquire about tuition and fee refunds.

Student Academic Appeals

Each of the professional schools of the institution has a procedure for the implementation of student academic appeals of final grades. Detailed information concerning same may be obtained from the Office of the Dean of the school concerned.

Student Health Insurance

The Health Sciences Center offers a group health insurance program for students. At the time of registration, students must either purchase coverage from this plan or are prepared to show evidence of coverage by another plan, in which case the requirement to purchase may be waived. Students who receive medical treatment or who are referred to outside hospitals or clinics will be responsible for their bills. Students will be expected to pay the charges and then file a claim with their insurance carrier.

Student Health Services & Records

Before registering for classes, students must provide the results of a medical examination and proof of certain tests and immunizations. Forms for recording this information are provided to each new student. Completed forms should be sent to LSUHSC-Shreveport, Student Health Service Section of Occupational Health.

The Student Health Committee, LSUHSC-Shreveport, provides oversight for the Student Health Program and recommends to the Chancellor. The Student Affairs Office, School of Allied Health Professions, the Office of the School of Graduate Studies, and the Student Affairs Office, School of Medicine, coordinate the Student Health Program for Allied Health Students, Graduate Students and Medical Students, respectively.


Students of the Schools of Medicine, Allied Health, and Graduate Studies and the spouses and dependent children of these students are eligible.

Medical Services

For students and spouses, medical outpatient care will be administered by the faculty of the Department of Internal Medicine.

For female students and spouses, obstetric and gynecologic care will be administered by the Department of Obstetrics and Gynecology.

For children of students, pediatric care will be administered by the Department of Pediatrics.

Counseling and therapy for students and their dependents will be administered by the Department of Psychiatry.

In addition, various medical and allied health specialty health services and hospital services are available to students and their dependents at LSUHSC-S.

Student immunization records and updating of student immunizations, post-exposure chemoprophylaxis, TB testing, etc., will be handled by the Occupational Health Clinic (Employee Health Clinic). The Occupational Health Clinic will also provide flu immunizations for students, free of charge, at the appropriate time of year.

The details of Student Health Clinic hours, location, phone numbers, procedure for making appointments and handling of medical needs, both within and outside of normal working hours, etc. are available from the Student Affairs office in each school and are also found in the Medical School handbook in the section on Student Health at www.lsuhscshreveport.edu/studentaffairs.

Billing and Payment

There is a requisite student health fee at registration.

LSUHSC-S requires that students purchase and maintain health insurance either through our agent or independently. Students are admonished to purchase health insurance for their dependents. If purchased independently, the policy obtained by the student must offer comprehensive medical insurance coverage comparable to or exceeding the level of coverage offered through LSUHSC-S.

The publication LSUHSC-Shreveport, Student Health Program, contains additional information.

Student Identification Cards

Each year, LSU Health Sciences Center at Shreveport student identification cards are issued or validated by the University Police Department. Students must present their cards to avail themselves of certain services and privileges, for identification to authorized University authorities, and for building access. The identification card must be worn while on campus, displayed on the front portion of the outer garment, clearly visible and not obscured in any way. Exceptions may be made in sterile areas or where damage may occur.

Student Publications

A yearbook, “The Pulse,” is published by students of the institution.

Student Discipline

The disciplinary powers of The LSU System are derived from the provisions of the Louisiana Constitution of 1974, and the Louisiana Revised Statutes which established the Board of Supervisors with the power to adopt rules and regulations necessary for the government of The University System consistent with the purposes for which it was founded and to adopt rules and regulations governing student conduct.

The University System, therefore, has a responsibility to protect its educational purposes, and, as a corollary, its community. It follows that the function of its disciplinary powers is to protect its educational purposes and the health and safety of its community and the safety of property therein, through regulating the use of University System facilities and setting standards of scholarship and conduct for its students.

Office for Sponsored Programs and Technology Transfer

The Office for Sponsored Programs and Technology Transfer at Louisiana State University Health Sciences Center at Shreveport provides a means for faculty and staff to bring significant novel intellectual property to the commercial marketplace.

Inventors submit a technology disclosure form to the Office. The technology is reviewed by the Scientific Review Committee for feasibility and patentability, The Committee is composed of leading researcher’s and faculty members from the Health Sciences Center. In addition, the Office uses various sources to assess the market potential of the intellectual property.

When the Scientific Review Committee recommends approving a technology on the basis of feasibility and patentability; and the Office has completed its market assessment; it is then presented to the Chancellor for approval of funding to obtain a patent.

Licensing revenue realized from patented inventions is shared with the inventor and LSUHSC-S, according to LSU System regulations. More detailed information on these issues can be found in Permanent Memorandum 16 (Technology Transfer) and Permanent Memorandum 64 (Intellectual Property - Distribution of Royalties and other Matters). Both memoranda are located on the LSU System website www.lsusystem.lsu.edu.

For additional information contact:

Annella B. Nelson, M.B.A.
Director of the Office for Sponsored Programs & Technology Transfer
1501 Kings Highway Room 1-214
Shreveport, LA 71103
Phone (318) 675-5409
Email anelso@lsuhsc.edu

Student Financial Aid

Financial aid, including grants, loans and some scholarships, is administered by the Office of Student Financial Aid. Students interested in receiving financial aid should contact this Office well in advance of their expected enrollment. Each student’s need for aid will be evaluated on information supplied and in accordance with Financial Aid Policy of the Health Sciences Center. Representatives of the Office are available for consultation with all candidates for admission and students.

Detailed information regarding Student Financial Aid may be found at www.lsuhscshreveport.edu/financialaid/FinancialAidHome.aspx